Additional apps and features

Quick answer

Go to Settings & Apps, click an app card, and toggle it on from the Overview tab. Capacity Planning, Proposals, Workforce Management, and Budgeting require the Elite plan. Mini Uku is a Chrome extension you install from the browser’s extension store after enabling it here.

Who can enable apps

Only Company Admins and Company Owners can enable or disable apps. All members can see the Settings & Apps page, but configuration is restricted to admins and owners.

How to enable or disable an app

1. Click Settings & Apps in the left sidebar.
2. Find the app card and click it to open the app dialog.
3. On the Overview tab, click the activation button to enable the app.
4. To disable, open the dialog again and use the deactivation option in the app settings.

Apps marked with an Elite badge require an Elite plan. If you are on a Team plan and click an Elite app, you will see upgrade options.

Capacity Planning

Plan required: Elite

Capacity Planning helps your team optimize workdays and plan task schedules more accurately. It adds time estimation and workday visualization on top of your existing task workflow.

• Team members can input initial time estimates for tasks.
• Uku AI analyzes past performance and adjusts future estimates to improve accuracy over time.
• Daily and weekly schedules show where time is allocated and highlight overloaded days.
• Performance tracking shows how closely actual time matches original estimates.

How to enable: Go to Settings & Apps, click the Capacity planning card, and activate it.

Proposals

Plan required: Elite

The Proposals app lets your team create, send, and track professional proposals directly inside Uku — without switching to a separate tool.

• Create and customize proposals using templates.
• Send proposals to clients via email or through the Client Portal.
• Track proposal status in real time — see when a client opens or views a proposal.
• Clients can provide feedback or approve proposals electronically.
• Analytics show which proposals are most effective over time.

How to enable: Go to Settings & Apps, click the Proposals card, and activate it.

Mini Uku (Chrome extension)

Plan required: All plans (always available)

Mini Uku is a Chrome browser extension that brings core Uku functionality to any website.

• Add new tasks from any website without switching back to the Uku app.
• Track time against tasks while working in your accounting software or any browser tab.
• A badge on the Mini Uku icon shows the unread notification count.
• A running timer displays directly on the extension icon.
• Works alongside Merit Aktiva, e-conomic, or similar tools.

How to install:

1. Go to Settings & Apps and click the Mini Uku card.
2. Click Install — this opens the Chrome Web Store listing for Mini Uku.
3. Add the extension to Chrome. The Uku owl icon appears in the browser corner.
4. Click the icon to open the Mini Uku panel from any website.

Mini Uku is only available for Chrome. The Install button is disabled in other browsers.

Chat

Plan required: Team and above (currently in beta)

Chat is built-in team messaging inside Uku. It keeps internal conversations in the same place as your tasks and clients. A Beta badge appears on its app card — Chat is fully functional but may receive significant updates.

How to enable: Go to Settings & Apps, click the Chat card, and activate it.

Workforce Management

Plan required: Elite

Workforce Management is a team management tool designed for Company Admins and HR. It extends member profiles with HR-relevant data and adds office attendance tracking and flextime reporting.

• Customizable employee profiles — add standard and custom fields (contract dates, software proficiency, equipment, health check dates, and more).
• Note-taking — attach notes to employee profiles for performance reviews, onboarding progress, or HR documentation.
• Office attendance tracking — members update their work location (home or office) with one click. Company Admins can see office attendance and plan capacity.
• Flextime reporting — clear overview of working hours, overtime, and vacation balances.
• Vacation and absence management — track team vacation balances and absences, with data export for payroll.

How to enable: Go to Settings & Apps, click the Workforce card, and activate it.

Budget app

Plan required: Elite

The Budget app lets you set spending or billing caps for individual clients and track actual usage against them. Once enabled, a Budgets tab appears on each client profile.

• Create one-time or recurring budgets (monthly, quarterly, yearly) for clients.
• Assign a budget to a specific invoice, contract, project, or topic.
• Set a warning threshold — Uku alerts selected team members when usage crosses that level.
• Budgets that exceed the warning threshold are highlighted in red in the budget list.

How to enable: Go to Settings & Apps, click the Budgeting card, and activate it. Once active, open any client profile to find the Budgets tab.

Plan summary

App	Team	Elite
Mini Uku	Included	Included
Chat (beta)	Included	Included
Capacity Planning	—	Included
Proposals	—	Included
Workforce Management	—	Included
Budgeting	—	Included

All apps are available on a Trial plan so you can evaluate the full feature set before subscribing.