Office attendance tracking

Office attendance tracking lets Uku automatically detect whether team members are working from the office or remotely, based on their IP address. Members see their work location displayed throughout Uku, helping managers plan office capacity and team meetings without having to ask who is in.

Quick answer

Activate office attendance tracking and enter your company’s IP address(es) in Settings & Apps → Workforce Management → Office attendance tracking. Uku automatically marks members as in-office when they connect from a registered IP. Members can also toggle their location manually from the profile menu.

Who can do this

• Company Admins and Company Owners can enable and configure office attendance tracking.
• All team members can view their own work location status and toggle it manually.

Setting up office attendance tracking

1. Select Settings & Apps from the main navigation menu.
2. Open the Workforce Management app settings.
3. Select the Office attendance tracking tab.
4. Enable the Enable office attendance tracking toggle.
5. Enter the company’s office IP address.
6. Click Save.

If your company uses multiple offices or servers, click Add IP to add each additional IP address and save.

How the status icons work

Once tracking is enabled, a house icon appears in the application interface for all team members:

• Blue house — the member is connected from a registered office IP. Uku shows them as working in-office.
• Grey house — the member is connected from an IP not on the office list. Uku shows them as working remotely.

Uku assigns the grey (remote) icon automatically when the connection IP does not match any registered office IP address.

Manually toggling work location

Members can override their detected location when needed:

1. Click your profile name or avatar in the application menu.
2. Use the location toggle in the dropdown to switch between office and remote status.

The automatic IP-based detection resumes the next time your connection changes. Manual toggling is useful when a VPN or shared network causes incorrect detection.

Troubleshooting

The house icon does not appear for team members

Confirm that a Company Admin has activated the Enable office attendance tracking toggle and saved the configuration. Without saving, the feature does not take effect.

The status shows remote (grey) while in the office

The IP address connecting from may not match the registered company IP. Ask a Company Admin to check the registered IPs in Settings & Apps → Workforce Management → Office attendance tracking. Also check if you are connected through a VPN that changes your apparent IP.

Cannot toggle work location manually

The location toggle appears in the profile dropdown menu. If it is not visible, office attendance tracking may not be fully configured. Ask a Company Admin to verify the setup.

Multiple office locations are not all recognized

Each office location needs its own IP entry. Go to the office attendance tracking settings and click Add IP for each additional location. Save after adding all addresses.